How Pull Printing and Secure Release Printing Are Different—and Why You Should You Use Them

Printer cybersecurity hacks are on the rise in 2024, with 61% of organizations experiencing print-related data loss within the past year. Forgotten documents in the printer tray, data-in-motion attacks, and printer hacks all pose a very real risk for businesses, with the average data breach costing $4.45 million in 2023.

Despite these risks, most CIOs place print security low on their agenda. Just 27% of SMBs say they’re confident in the security of their print infrastructure, and many businesses struggle to maintain the security of print management software, secure printing in remote work environments, and protect confidential information from being printed.

As print security concerns grow, enterprise organizations are beginning to pay attention. Print management trends show that 79% of organizations plan to increase their print security spending over the next year. Likewise, print security maturity is slowly improving, with the number of print security leaders increasing from 18% to 27% between 2022 and 2023.

To combat data loss in their print environments, businesses are typically turning to pull printing and secure release printing.

At first, these two printer security methods seem pretty similar. That’s because they share a common two-step format. It looks like this:

  1. The user initiates a print job as usual. However, the printing process is on hold until the next step.
  2. The user intentionally releases the waiting print job to a specific printer.

The key difference between the two methods lies in that release step. In contrast to pull printing, secure release printing requires some form of user authentication. That commonly involves swiping their badge or entering a PIN code on the printer’s control panel.

 

What makes PrinterLogic’s secure printing unique?

With PrinterLogic’s serverless print infrastructure, both pull printing and secure release printing follow this general description. But PrinterLogic’s ability to eliminate print servers adds an extra layer of security and convenience.

Instead of holding the pending print job on a server, creating a prime target for a malicious actor, PrinterLogic holds the print job on the user’s workstation. Once released, the print job travels straight to the destination printer. That allows for more secure printing by design.

And the flexibility of PrinterLogic’s serverless printing enables any network printer to become a pull or secure release printer, so you can make legacy machines a part of your secure printing infrastructure.

 

When should you use pull printing?

From a security standpoint, pull printing is a step up from conventional printing. That alone is reason enough to implement it.

Pull printing is especially handy for remote workers and mobile employees who travel to different offices. Thanks to PrinterLogic’s versatile pull-printing functionality, they can print their documents wherever it’s most convenient. They don’t have to install any printers or drivers at a particular location. That saves them time, and it saves IT hassle.

You can also use pull printing to curb waste and build sustainable printing practices in the workplace. Though many organizations recycle, paper still makes up 26% of total waste in landfills. Paper production is also an enormous strain on the environment, leading to deforestation and massive use of energy and water resources. Since the average worker uses 660 pounds of paper every year, pull printing can do a lot to save trees, energy, and office spending. In fact, one organization that implemented pull printing was able to reduce their print consumables usage by more than 50%.

With pull printing, the release step is intentional, meaning print jobs that users no longer want (or forget about) don’t end up being printed in the first place. Since the average U.S. company spends $120 million on printed paper every year, all that unused paper and toner can add up to big cost savings over time.

 

When should you use secure release printing?

PrinterLogic’s Secure Release Printing is ideal for employees who deal with highly confidential information, typically at a designated secure printer. This form of secure printing is for organizations that really want to protect sensitive documents—think healthcare, legal, financial or government—while also enjoying the same benefits that pull printing brings.

There are multiple ways that end users can authenticate securely with a PrinterLogic printer:

  • Badge/card: Employees can easily swipe their ID card or badge through a printer’s integrated reader or a dedicated external device.
  • Embedded control panel: Release takes place once users enter a PIN or login credentials right on the printer’s control panel. PrinterLogic SaaS now has native control panel applications for every major printer brand.
  • Browser-based: PrinterLogic features a web-based release portal that enables users to authenticate from almost any device.
  • Mobile App: Android and iOS users can view, release, and delete secure print jobs right from their smartphones via the PrinterLogic Mobile App.

Importantly, PrinterLogic doesn’t eliminate print servers and then forces you to install a bunch of new hardware. You can use your current badge/card readers and your existing print infrastructure with these authentication mechanisms.

For proof, look no further than EPIC Management, L.P., a managed services provider for healthcare organizations. They needed to comply with the industry’s strict regulations on protected healthcare information (PHI) but didn’t want to add unnecessary cost and complexity. PrinterLogic’s secure printing fit the bill. Read the case study here.

How Manufacturing IT Teams Can Save Money

Manufacturing companies operate 24/7. A single production failure could lead to hours or days of downtime. Even though the manufacturing industry’s revenue in the United States hit roughly $7 trillion in 2023, companies are still struggling with shortages and are implementing layoffs. 

To keep profit margins up and production running, manufacturing companies need to be smart about how they cut costs. One way to save money and prepare for the future is to invest in output management software. 

Output management software is similar to print management software, although output management software also includes features such as application modernization, formatting support, and integration with workflow management tools. 

Here are some of the ways output management software can help manufacturing companies cut costs and shore up their finances. 

 

Break Down Siloed Workflows

To stay competitive, manufacturing companies need to maximize their internal efficiency. Breaking down siloed workflows and becoming more agile will be the key differentiator between successful and unsuccessful manufacturing companies. In fact, a renewed focus on business agility was the top trend listed for 2024 manufacturing industry trends

Manufacturing organizations use many different systems to generate, store, and send supply chain and quality control documentation for production lines and tasks. These systems may not have native ways to communicate and integrate with each other. Although each system offers important services, it doesn’t always work together—and neither do the associated team members. 

Manufacturing IT teams can use an output management solution to help bridge that gap. To break down siloed workflows and unite different systems, your IT team can implement an output management solution that cuts costs on repetitive and unnecessary tasks, improves document visibility, increases collaboration, keeps documents consistent, and streamlines workflows and approvals. 

 

Control Print Volumes

Manufacturing IT teams can save their companies money by using output management systems to control print volumes. One way to do this is to implement printing quotas. 

Obviously, this can save money on printing materials and prolong the life of the printing machinery. However, there are other cost advantages associated with implementing print quotas. Quotas encourage employees to share documents virtually, which increases collaboration, streamlines document workflows, enhances the security of sensitive information, and improves overall efficiency.

By controlling print volumes, IT teams also get complete visibility into print activity and document distribution. This process ensures documents are delivered to the right place, at the right time, and in the right format. IT teams can help prevent errors and duplicate printing, too, which also saves print costs because there isn’t a need to reprint. 

 

Prevent Expensive Downtime 

Downtime is one of the most expensive mistakes that manufacturing companies can make. The costs add up to much more than the missed work. According to a 2022 Siemens report, unplanned downtime now costs Fortune Global 500 companies 11% of their yearly turnover. That downtime amounts to almost $1.5 trillion in losses.

Imagine that a manufacturing company misprints a batch of documents (such as shipping labels). It was a small error—maybe a single number was off, or a barcode was wrong. The mistake shuts down a large portion of the warehouse as employees scramble to figure out which labels are correct and which are wrong. All other processes stop, and shipping is paused. If some mislabeled products have been sent out already, a recall may be necessary. This downtime becomes drastically more expensive than the cost of the mis-shipped products alone. 

Output management software can prevent this expensive downtime. Manufacturing IT teams can keep the supply chain moving by controlling the flow of automated business processes in ERP environments. With the print and document management features of output management software, IT teams can minimize costly errors like barcode misprints or faulty ERP documents and meet data security compliance standards.

 

Protect Against Cybersecurity Risks

Cybersecurity should be top of mind for manufacturing companies’ IT teams. According to an IBM report, manufacturing was once again the top-attacked industry in 2023 for the third year in a row, representing 25.7% of cybersecurity incidents. Any kind of cybersecurity breach can lead to stolen information, lost data, PR and brand damage, and severe system downtime—all of which cost your company money. 

To protect your company and save costs, one of the first steps your IT team can take is to begin using output management software. Output management’s secure release printing features protect sensitive information by implementing access controls and encryption.

 

Avoid Regulatory Issues and Stay Compliant 

Ensuring the security and compliance of documents, especially sensitive or confidential information, is a significant concern for manufacturing enterprises. Compliance with regulations like GDPR or HIPAA can be challenging without proper controls. Additionally, many organizations struggle with effective document archiving, making it challenging to access historical documents when needed. 

To save money, manufacturing companies can invest in output management. Output management software keeps your documentation compliant, which can prevent hefty fines from regulatory bodies. Staying on top of compliance issues also helps future-proof your company against having to make larger and more expensive process changes later down the road. 

How Manufacturing Companies Benefit from Vasion’s Output Management Software

Vasion’s Output Management solution is ready to help manufacturing companies’ IT teams with their cost reduction strategies. By centralizing control, Output Management connects processes from legacy applications to manage all aspects of document distribution, printing, and routing for fewer expensive errors and increased efficiency. Through the unification of print and document processes, manufacturing companies can enjoy better data security while avoiding downtime. 

To see how Output Management from Vasion can help your manufacturing company cut costs, schedule your free demo today

How to Unify Printing for Multi-Site Manufacturing Companies

After the slowdown from the pandemic, the manufacturing industry is picking up speed again. As companies ramp up production, they’re changing locations. More than 90% of manufacturing companies in North America have moved at least some of their production or supply chain in the past five years. Additionally, the construction industry is seeing a surge in spending for building new manufacturing facilities

As manufacturing companies expand to new sites and adapt to their new locations, they’ll need a streamlined print management system that works in all their buildings. Manufacturing companies are already investing in newer technology, but if they want to keep up with competitors, they will have to include serverless printing. 

  

Common Print Obstacles in Manufacturing 

Every manufacturer struggles with downtime. Total losses due to machine downtime are estimated at US$864 billion annually across Fortune Global 500 industrial companies. 

When printers don’t work or they’re too slow to print labels and other important documents, a company can experience dangerous downtime. Enterprises may struggle with complex and inefficient printing workflows across systems and multiple locations, hindering seamless document management and distribution. Ultimately, a lack of print solutions can hurt uptime, data accuracy, and the ability to track activity across an enterprise.

Another concern is cybersecurity. Ensuring the security of documents, especially sensitive or confidential information, is a worry for enterprises. The average annual cost of cybercrime for energy businesses (including oil and gas) is about $14 million. 

Additionally, according to an IBM report, cybercriminals focused more extortion attempts on manufacturing than any other industry. The printing process is a common vulnerability for data theft and cyberattacks, yet many companies don’t protect their printing systems.  

Beyond cybersecurity, document management and compliance pose additional challenges. Compliance with regulations such as the General Data Protection Regulation (GDPR) or the Health Insurance Portability and Accountability Act (HIPAA) can be challenging without proper controls. Additionally, many manufacturing organizations contend with ineffective document archiving, making it challenging to access historical documents when needed. Without effective document control, workflows suffer from slow completion times, improper reviews, and a less collaborative environment. 

Finally, sustainability is another hurdle. The manufacturing industry produces about 1,800 pounds of waste for every person employed. To better care for the planet, governments are instituting new waste management laws and regulations. Staying compliant and more sustainable often requires changes in machinery, software, and processes—including printers and print systems. 

 

 

Benefits of a Streamlined Print Management System 

A streamlined print management system offers many benefits to manufacturing companies, especially companies with multi-site operations. Here are some competitive advantages companies gain when they move to a serverless printing system: 

Increased Productivity and Efficiency 

When manufacturing companies invest in a streamlined print management system, the system allows many kinds of production documents (such as invoices, receipts, supply chain documents, and quality control documentation) to automatically route to their destinations efficiently with rules and routing workflows. Admins can set rules to automatically reformat and resize documents into the required formats for printing, email, and cloud storage folders as needed for standard processes. This process streamlines workflows, which improves employee collaboration and productivity across all locations. 

More Uptime

More uptime means more money, more products, and happier customers. Manufacturing companies must ensure their printing systems have more uptime, which keeps other systems functioning with the documentation they need. A unified, serverless printing system can unite disparate systems and multi-site operations to make sure they’re all connected and functioning correctly. Doing this equals lower operating costs, more uptime, less manual intervention, and faster production. 

Stronger Data Security 

Data security should be a priority for companies, especially for those with several locations, as papers can be forgotten amid the multi-site shuffles. Additionally, having more locations creates a greater possibility of data breaches. Serverless printing solutions help manufacturing companies restrict employees’ ability to print specific documents to maintain security and compliance. 

When connecting back-end applications through output management software, customers can also utilize front-end printing capabilities like secure release and off-network printing for additional security. 

Less Waste and More Sustainability

Data from McKinsey shows that companies that integrate environmental, social, and corporate governance (ESG) priorities into their growth strategies outperform their peers. If manufacturing companies want to start implementing sustainability initiatives, print management is a great place to start. Streamlined print management solutions help companies avoid unnecessary paper waste. In turn, operational printing efficiency saves the company money, ink, and paper, as well as wear and tear on printers. 

 

Get More Uptime with PrinterLogic

Ensure every document reaches its intended destination and achieve greater control over document access, security, printing costs, and more with PrinterLogic. PrinterLogic delivers brand-agnostic printing to unite disparate systems at all your multi-site operations. To learn how PrinterLogic can support your manufacturing company with more uptime and better data security, schedule a free demo today

5 Ways Print Management Can Save Your School Money

Budget cuts, underfunding, and rising costs are constant challenges for America’s public schools. Because the U.S. gross domestic product (GDP) is growing 13.5% faster than public education budgets, the education funding gap is only worsening.

Certainly, it’s a complex problem with no clear-cut solutions. But there’s one simple way schools can save money and reduce costs: by making the switch to serverless printing. It’s a move that can save public schools thousands of dollars annually, allowing them to reduce waste and put precious funds toward more important causes.

Wondering how it’s possible? Let’s discuss five ways smarter print management helps schools save big.

1. Reduce Costs by Eliminating Print Servers

Print servers are a massive drain on public school budgets. The hardware alone can cost schools $2,000 to $5,000 per server. That cost doesn’t account for the money spent on continuous maintenance nor the time spent on manual updating for fixes and security patches. Print servers are also highly susceptible to security vulnerabilities and the physical theft of sensitive documents. Even worse, they create a single point of failure for printing. If one server crashes, it limits everyone in the school from continuing to print until the issue is resolved.

Serverless printing resolves these pain points by ditching the costly legacy architecture in favor of a streamlined, secure direct IP print environment. Serverless printing reduces the attack surface, keeps data secure, and puts thousands of dollars back into the school’s budget.

2. Leverage Quota Management to Reduce Print Jobs

Traditional print environments make it extremely difficult to control printing costs. The average American uses more than 700 pounds of paper every year, and without print quotas, teachers and administrators are likely to print whatever they want with little oversight.

In contrast, serverless printing allows schools to restrict print usage to a sensible amount. It forces staff to take a more thoughtful approach to printing activities and act more responsibly, rather than sporadically. Print quotas can be assigned by modes, too, so users limit costly activities such as color printing or collated printing. Quota management is simple and intuitive, allowing administrators to create custom settings quickly and easily.

Print quotas save schools money, and they also help schools become more sustainable and eco-friendly — without making huge changes to internal processes.

3. Avoid Security Breaches with Secure Release/Pull Printing

Unmanaged print servers create massive amounts of waste. In fact, 70% of all office waste comes from paper, and up to 30% of all print jobs are never picked up from the printer. Not only is all that waste bad for the environment, it also creates a serious security risk.

Serverless print management eliminates the security issue by utilizing secure release/pull printing. With this added security layer, users send their print job and the job is held in the print queue until the user arrives to authenticate it at the printer. This approach greatly enhances security and increases the confidentiality of sensitive documents. It also reduces print waste and saves schools more money.

4. Minimize the Need for Costly Printing Materials

When public schools implement print features like quota management and secure release printing, staff members are more judicious with their printing. They think twice before they print personal or unnecessary documents, causing the total number of print jobs to shrink significantly. 

Since the average organization spends $1,200 annually in print materials per employee, this reduction equates to big savings. Schools that print less can also buy fewer print materials, including costly ink and toner. These cost reductions make a big impact over time, giving schools the freedom to use funds for more important aspects of education.

5. Reduce Help Desk Tickets and Reliance on IT

IT costs can be another major drain on public schools’ budgets. IT support isn’t cheap, and as much as 50% of all help desk tickets are printer-related. Print servers also make it difficult for IT professionals to gain visibility and insight into printing activity, making it tough for them to identify areas for cost reduction.

Serverless printers help mitigate this problem by reducing the number of print jobs. By doing so, there is also a lower need for IT staff. Cloud-based solutions also provide greater visibility and insights that empower IT staff to do their job quickly and efficiently, so schools can spend less on IT support and more on direct education needs.

Switch to Serverless Printing and Save Now

Print servers are a burden on public school budgets, staff members, and IT professionals alike. They’re costly, inefficient, clunky, and lack the oversight needed for schools with limited budgets. So, when schools are seeking simple ways to reduce costs and save money, we always recommend eliminating print servers as the first step.

Modern print management solutions make it easy for schools with limited budgets to increase efficiency, collaboration, visibility, and more. They reduce the number of print jobs and help desk tickets related to printing while also making schools more efficient, sustainable, and secure.

If your school is ready to make the switch to serverless printing, get in touch with Vasion today. We’d love to help you discover many benefits that come with the future of print management.

How to Eliminate Your School District’s Print Servers

Did you know that the national gross domestic product (GDP) is growing 13.5% faster than public education budgets? It’s one of many reasons schools face continued funding shortages. As budget cuts continue, K-12 schools are desperate to find ways to make more efficient use of their resources. One of the top ways to save money for years to come is to eliminate print servers in your school district. 

Print servers are clunky, expensive, and difficult to maintain. They’re also a headache for IT teams, which means schools have to add and pay additional IT staff members. As more K-12 schools move away from print servers, both teachers and students are finding benefits far beyond improved finances, such as improved data security, faster printing time, and easier scalability. To help your school district move from print servers to a centralized, serverless print management system, here are the three easy steps you need to take. 

  

 

Deploy Chrome OS Client Extension to Chromebooks or Users From Google Admin Console

The PrinterLogic ChromeOS Client extension enables your ChromeOS workstation to communicate with your instance of PrinterLogic. The client installed on your ChromeOS Device communicates with PrinterLogic on a regular basis. To help eliminate print servers in your school district, start by deploying the ChromeOS Client Extension to Chromebooks or specific Google Chrome users from the Google Admin console. The Chrome extension allows users to easily migrate from Google Cloud Print. From there, you can add printers, change print settings, manage printers, see the print queue, view the release portal, and refresh configurations. 

Integration with Chrome is becoming more important than ever. Chromebooks have become an essential part of school culture, with more than 50 million students and teachers using Chromebooks every day. Moving away from print servers wouldn’t be complete without involving Chromebooks. As more school districts upgrade to centralized, serverless print management systems, they’re enjoying the benefit of easier and faster printing—including from tablets and Chromebooks. Chromebook cloud printing is a quick, simple way for students and teachers to print from anywhere in the school. 

 

 

Manage Printers and Deployment Settings in the PrinterLogic Admin Console 

Once you have the Chrome extension installed, the next step is to manage printers and deployment settings in the PrinterLogic Admin Console. PrinterLogic is flexible and offers a variety of settings, so you can tailor the settings to the needs of your individual school or district. With the PrinterLogic Admin Console, you can manage users, devices, drivers, and more all from one centralized location.

Your printing quotas require careful consideration. Serverless print management software allows admins to easily establish printing quotas, which can be different for teachers, students, and other faculty positions. Quotas prevent people from printing in excess and using paper unnecessarily. Sometimes overprinting is a genuine mistake, like when a teacher meant to print a single page but accidentally printed a whole chapter. Other times, overprinting is the result of carelessness. Either way, print quotas prevent the waste of paper, ink, and electricity. Print quotas can also help manage wear and tear on the physical printers and indicate when parts may need to be replaced. 

The settings also have another use: information. The data that serverless printing software gathers from print jobs offers important insights into who is using paper and when. With that data, school admins can make strategic decisions to adjust quotas, better understand teachers’ and students’ needs, and better allocate resources. The data can show trends over time, by demographic, and by location so schools know exactly how resources are used. By moving away from print servers, IT teams gain full visibility into all user scan activity within the Admin Console. That visibility helps IT teams manage security, improve workflows, track cost-savings, protect budgets, and even inform future purchases, such as buying additional scanners for staff. 

Skip the Server and Print Directly to the Network Printers

After completing the first two steps, you’re free to send print jobs directly to network printers from your ChromeOS device. PrinterLogic is OS-agnostic, so you can print from nearly any device. 

Because the print jobs go directly to network printers instead of to a server, the printing time is faster. Students and teachers will be able to retrieve their print jobs before the bell rings. 

The district IT team will breathe a sigh of relief with network printers, too, because there are no more drivers to install, no more print queue problems, and fewer clunky hardware issues to fix. Without print servers, your school also has a lower risk of data breaches, which your IT team will be happy about. 

Print management solutions and cloudless servers mean your IT team can focus on more meaningful initiatives. According to TechnologyLab, some of the top priorities for forward-looking IT teams in K-12 schools are:

  • Implementing AI-driven adaptive learning platforms to cater to individual student needs.
  • Using AI-powered analytics to assess student performance and tailor teaching strategies accordingly.
  • Integrating virtual assistants and chatbots to enhance student support services.

 

When IT teams don’t have to spend their time fixing outdated print servers, those are the priorities they can invest their efforts in. IT teams can shift their focus to implementing cutting-edge solutions that offer students more opportunities to learn. 

To learn more about how PrinterLogic solution can help your school district move from time- and money-draining print servers to fast, centralized print management networks, schedule a free demo with us today.

4 Ways Unified Print Management Helps Minimize Production Disruptions in Manufacturing

Time is money, especially in the dynamic, evolving world of manufacturing. The COVID-19 pandemic only heightened the importance of efficiency: unplanned downtime costs at least 50% more now than it did in 2019. Since the average manufacturer has 800 hours of unexpected disruptions yearly, these costs add up quickly. For example, unexpected downtime cost manufacturers 11% of their annual revenue in 2023. 

Luckily, manufacturing organizations can drastically minimize disruptions with a streamlined print management solution. By optimizing printer uptime in four key areas, manufacturers save time, money, and stress. Here, we’ll explain the importance of these four print management features and how manufacturers can implement them today.


1.
Serverless Printing

Serverless printing is the quickest path to reducing operational downtime. Today’s print servers cost up to $20,000 each. When you consider maintenance and print materials, the annual costs become astronomical. 

Fortunately, serverless printing solves the problem by replacing front-end print servers with centralized SaaS print management. This streamlined, unified system helps manufacturers overcome interruptions caused by slow print speeds, failed driver deployments, and helpdesk tickets. 

Instead, manufacturers can deploy printers to users without scripts and GPS. They can improve process efficiencies, optimize document flow, and ensure the right information reaches the right people at the right time. IT teams gain greater visibility into all printer tasks so they can spend less time with on-site maintenance, and users enjoy the convenience of continuous uptime.


2. SAP Connector

SAP printing and document management are expensive and complex to manage. When unforeseen circumstances and disruptions arise, they completely halt the creation of shipping labels, invoices, printer orders, and more. Many IT teams are overwhelmed with the task of manually intervening to create workarounds any time a printer malfunctions. 

Manufacturers can easily overcome this challenge with an SAP Connector—a feature that connects SAP environments to maximize visibility into print tasks across all mission-critical production processes. With a SAP Connector, organizations can streamline printing between SAP systems and offices, warehouses, and production line printers to manage all print queues and devices from a single console.

 

3. Output Management

Production failures and downtime can cause massive build-ups and a detrimental loss of productivity in manufacturing. Many organizations use disparate systems to generate, store, and send supply chain and quality control documentation, which only complicates the issue when failures arise. If a manufacturer has multiple locations, the problem becomes exponentially worse.

Output Management is the clear solution to these pain points, helping improve operational efficiency, visibility, and scalability. With Output Management, manufacturers can ensure every document reaches the intended destination while also gaining creator control over document access and output costs. By mitigating any printing failures and downtime, manufacturing organizations save thousands of dollars in potential losses. 

Administrators also enhance security and compliance with features like Secure Release and Off-Network printing, which restrict the ability to print specific documents. Ultimately, Output Management acts as the bridge to each printer, enhancing the management of print queues, flow, and more.


4. Rules-based Automation

Single points of failure can be devastating for any manufacturer. If the organization relies on one printer for labels or other critical elements, a system error could completely wipe out productivity and lead to revenue loss—even if it’s only down for a short time. (Case in point: one manufacturer lost $260,000 in just one hour when a production line printer went down.)

Rules-based automation helps manufacturers avoid this pitfall by eliminating any single points of failure. Instead, it reroutes print jobs to another printer if the main system fails. This arrangement eliminates the downtime that comes with print failures, so organizations can maintain productivity and avoid negative financial impacts.

Administrators can also set rules to automatically reformat and resize documents into required formats for printing, email, and cloud storage folders, limiting the need for manual intervention. Users are empowered to handle print jobs independently, and manufacturers can spend less time and fewer resources on helpdesk tickets.

 

Future-proofing Manufacturing with Unified Print Management Systems

In a world where even just a few minutes of downtime can cost thousands of dollars, manufacturers need their business-critical production processes to keep working—no matter what. A unified print management system makes this possible by mitigating network interruptions and device failure. It optimizes efficiency at a high volume, connecting previously siloed systems to create a consolidated, continuous, and secure system.

Avoid expensive process disruptions and maximize uptime today with PrinterLogic for manufacturing. By managing front- and back-end printing from a single platform, PrinterLogic gives you the tools you need to ensure printers and document processes never hurt your bottom line. Book a demo now to learn more.

How Manufacturing Companies Can Cut Downtime with a Brand-Agnostic Print Solution

More than half (54%) of manufacturing businesses are expecting to spend 10% or more on software in 2024 compared to 2023. If your business is one of these, your manufacturing organization is likely looking for software that helps to save time, cut costs with Output Management, and streamline workflows. 

If you’re investing in new software, print solutions should be at the top of your purchasing list. How do you know which print solution to choose? The printing software market was valued at $1.2 billion in 2021 and is estimated to reach $6.3 billion by 2031, so there are a lot of choices in this large market. As you weigh your options, be sure to choose a print solution that is brand-agnostic. Here’s why.

 

What Is a Brand-Agnostic Print Solution?  

If you’re wondering what a brand-agnostic print solution is, you first need to understand what “brand-agnostic” means. Being brand-agnostic means that one does not show a preference for a product based on brand. In software terms, brand-agnostic means that a solution can work with several different brands of software. If you’ve ever had an iPhone or a Mac computer, you know that iOS only works with other iOS software. This isn’t the same as Linux, which can be installed onto Windows or Mac computers. 

When print solutions are brand-agnostic, they can collect print jobs in a centralized repository from many different brands of operating systems, software, and platforms. The solution can work with many kinds of printers, print materials, and other related parts of the manufacturing process. 

The API printing of a brand-agnostic print solution can handle the challenges and differences of whatever existing systems you have. Developers can leverage API printing provided by the brand-agnostic print software to seamlessly integrate printing functionality into their applications, regardless of the printer brands or models used. 

 

6 Advantages of Having a Print Solution That’s Brand-Agnostic

Investing in a brand-agnostic print solution is a smart choice. If you’re looking to upgrade the way your manufacturing company operates, here are some of the ways a brand-agnostic print solution benefits your organization:

  1. They integrate with your existing systems. The major advantage of a brand-agnostic print solution is that it will likely work with whatever printers you already have. This saves your company money because you don’t have to replace your existing hardware. Among all industries, manufacturing industries spent the most on equipment ($15 billion, or 53% of total capital assets), so any way to save costs on more equipment is a smart idea. 
  2. You can future-proof your company with flexible systems. It’s no secret that tech changes fast. If you invest in a brand-agnostic print solution, you’ll have more flexibility to update and upgrade computers, printers, and other pieces because they’ll still work with your print solution. As mentioned in Forbes, organizations with a more tech-agnostic approach gain the power to harness market-leading tools that offer unparalleled excellence in their domain. 
  3. Your IT team will thank you. Brand-agnostic print solutions are easier on your IT team because these solutions easily integrate with your existing operating systems. Your IT support team will be delighted at how easily they can install the solution, connect it with your existing printers, and add new printers, 
  4. Users can learn to use it quickly. Brand-agnostic print solutions are easy and quick for users to navigate. These solutions also empower end-users to find and install their own printers via floor plan maps or lists without relying on IT assistance. It’s also easier for companies that have remote or hybrid employees, as the company can manage workers in different places effortlessly in a cloud environment without relying on local print servers at each location. The faster people learn to use the solution, the less downtime your company will experience. 
  5. Your brand-agnostic print solutions are safer and more secure. Because they’re designed to fit with a wide variety of software and hardware, brand-agnostic print solutions are safer than trying to cobble together disparate solutions that may not have the same Zero Trust protections or other safety measures. Manufacturing print software is especially at risk, as cybercriminals focused more extortion attempts on manufacturing than any other industry.
  6. You’ll get more data. Brand-agnostic print solutions integrate well with disparate systems, allowing your company to collect more data. One of the top trends in manufacturing companies for 2024 is the Industrial Internet of Things (IIoT). IIoT, which includes integrated print solutions, will lead to improved asset management and predictive maintenance, more efficient supply chains, and less downtime. 


Systems That PrinterLogic Integrates With

PrinterLogic is a brand-agnostic print solution. Its API printing works well with many other systems. PrinterLogic provides you with cost savings and flexibility by integrating seamlessly with:

  • Okta, the leading independent provider of identity for the enterprise
  • IGEL, a secure enterprise endpoint OS designed for SaaS, DaaS, and VDI environments
  • Citrix, a leading platform with Zero Trust frameworks
  • VMware, a virtualization software that accelerates app operations with network and security virtualization
  • Microsoft, a cloud-based print solution that enables simple, rich, and secure printing experiences

 

To avoid downtime and help future-proof your company, learn more details about PrinterLogic for manufacturing. Unify your systems and save some money in the process–learn more by booking a demo today

Want to Increase Sustainability in Manufacturing? Output Management Can Help

Sustainability is now a driving force in the manufacturing industry, with nearly 70% of executives implementing extensive sustainability initiatives. Moreover, 90% of manufacturing leaders agree that the industry has a “special responsibility to society” to create a more sustainable future for our planet.

Such sustainability efforts don’t just benefit the environment—they help reduce costs and promote growth, too. In fact, sustainable products grow nearly three times faster than non-sustainable products, and 84% of consumers say poor environmental practices make them less likely to purchase from a brand.

So, how can manufacturing brands accelerate sustainability across their organizations? Output Management is one of the best places to start. Here, we’ll explain how Output Management is helping more manufacturers reduce waste and go green in 2024.

What is Output Management for Manufacturing?

Output Management allows manufacturers to operate at the highest level by centralizing control of print jobs within a single, easy-to-use platform. It connects distributed systems and applications to increase visibility into all print activity and document distribution. As a result, manufacturers can increase efficiency, reduce costs, and minimize waste.

Failures in document management, such as an error in printing barcodes or faulty ERP documents, could lead to a disruption in the manufacturing process. Output Management minimizes these failures while also saving time and money by optimizing business efficiency. 

How Does Output Management Work?

The average manufacturer experiences 800 hours of unplanned downtime annually, which adds up to an overall revenue loss of 11% every year. Printer Output Management reduces these losses and increases efficiency by controlling and optimizing printing processes. Here’s how it works:

  • Serverless printing: With Output Management, manufacturers replace costly front-end print servers with centralized SaaS print management systems. This process minimizes interruptions caused by slow print speeds and reduces unnecessary print jobs that create waste.
  • SAP Connector: With a SAP connector, manufacturers can connect their SAP environment to maximize visibility into the printing of shipping labels, invoices, printing orders, and more.
  • Rules-based automation: Rules and Routing help manufacturers avoid expensive printer failures and minimize redundant printing by automatically rerouting print jobs to specific printers.
  • Document conversions: Output Management streamlines document conversions in manufacturing by allowing users to automatically convert documents to post-script before printing. 

6 Ways Output Management Helps Increase Manufacturing Sustainability

Print delays disrupt manufacturing processes, increase expenses, and create unnecessary paper waste that harms the environment. With Output Management, manufacturing organizations can quickly reduce waste, increase energy efficiency, and promote eco-friendly practices.

Here are just a few of the many ways Output Management increases manufacturing sustainability:

  1. Reduced paper waste: By implementing print job prioritization, double-sided printing defaults, and enforcing print preview practices, Output Management systems encourage more reasonable, efficient use of printers. This implementation reduces paper waste and overall paper usage, which conserves natural resources and reduces deforestation.
  2. Energy efficiency: Output Management systems can schedule print jobs during off-peak hours or employ energy-saving settings. They can also consolidate print jobs into fewer, larger print runs, which helps optimize printer usage and decreases a manufacturer’s overall energy footprint.
  3. Optimized printer fleet: Since Output Management helps manufacturers have greater visibility into printing activity, it allows them to analyze usage patterns and identify opportunities for further consolidation and optimization. IT teams can use insights to eliminate underused printers, helping decrease the cost that comes from maintaining excess hardware.
  4. Reduced need for printer materials: About 1.3 billion inkjet cartridges are used every year, and under 30% of those cartridges are recycled. Output Management can reduce this harmful waste by creating default settings for grayscale printing and draft quality, thereby extending the lifespan of print materials and reducing the frequency of replacement.
  5. Reduced helpdesk tickets: Output Management drastically reduces IT helpdesk tickets by centralizing control, reducing interruptions, and increasing visibility into print jobs. With remote management and diagnostic tools, IT teams can reduce transportation emissions and packaging waste that come from on-site visits.
  6. Sustainable practices: Output Management reporting and feedback systems foster greater conversation about sustainability throughout manufacturing organizations. Leaders can make more informed decisions about printer performance, print material consumption, and printing practices. Likewise, users can adopt more sustainable printing habits, such as using digital signatures and draft-quality print jobs.

Go Green with PrinterLogic Output Management for Manufacturing

Today’s manufacturers must adopt more efficient, sustainable practices to stay competitive and relevant with modern consumers. Output Management is one of the most effective ways to get started, helping to improve security and enhance performance at the same time. 

If your manufacturing organization is ready to create a more sustainable workplace, Vasion can help. Get in touch today to learn more about PrinterLogic for manufacturers—an Output Management system that maximizes device uptime and operational efficiency across your organization. Book a demo today.

PrinterLogic Receives 2023 MSP Today Product of the Year Award

We are thrilled to announce that PrinterLogic, the leading print management solution from Vasion, has been honored with the prestigious 2023 MSP Today Product of the Year Award! Presented by TMC, a global media company and owner of MSP Today News, this recognition highlights the exceptional innovation and successful deployment of PrinterLogic through the channel.

“Winning the 2023 MSP Today Product of the Year award serves as a testament to Vasion’s mission of empowering MSPs to make digital transformation available to everyone,” remarks Jay Christensen, VP of Channel Sales for Vasion. “We are fully dedicated to making print and digital workflow management easier and more profitable for MSPs, allowing them to thrive in a competitive landscape and exceed client expectations.”

PrinterLogic has revolutionized print management for Managed Service Providers (MSPs), addressing the complexities of managing printers across diverse IT infrastructures and providing a modern solution for the cloud era. With PrinterLogic, MSPs can eliminate print servers, simplify print management processes, and enhance security for their customers’ print environments.

“It gives me great pleasure to honor Vasion as a 2023 recipient of TMC’s MSP Today Product of the Year Award for their innovative solution, PrinterLogic,” said Rich Tehrani, CEO, of TMC. “Our judges were very impressed not only with the features and value of the solution but also with Vasion’s Channel strategy to expand their market share and provide first-class service to their customers.”

The award recognizes PrinterLogic’s outstanding features, value, and channel strategy, contributing to its growing market share and customer satisfaction. With customers worldwide, PrinterLogic has established itself as a leader in the print management space, offering unparalleled reliability, security, and advanced functionality.

Its multi-tenant management platform, combined with cloud-managed direct IP printing, enables MSPs to centralize print management, enhance security, and deliver exceptional print experiences for their customers. With features like Off-Network Printing and Secure Release Printing, MSPs can ensure data security and compliance while providing convenient and user-friendly print solutions.

Vasion is grateful to TMC and MSP Today News for recognizing PrinterLogic’s innovation and impact in the MSP community. This award motivates Vasion to continue delivering cutting-edge solutions and empowering MSPs to thrive in the digital age.

To learn more about PrinterLogic and how it can transform your print management capabilities, visit https://www.printerlogic.com/msp-partner/ and request a demo. Join the growing community of MSPs who have discovered the power of PrinterLogic and experienced the benefits of modern print management.

About MSP Today

MSP Today is the premier online destination for MSPs (Managed Service Providers) and IT service providers worldwide. As the industry’s leading web portal, we are committed to delivering timely and relevant news, cutting-edge product information, and invaluable insights to empower MSPs and IT professionals to thrive in today’s rapidly evolving technology landscape. At MSP Today, we understand the challenges MSPs and IT service providers face in navigating the complexities of the modern business environment. Our dedicated team of expert journalists and industry analysts bring you the latest trends, best practices, and industry thought leadership to help you stay ahead of the curve. Whether you’re seeking in-depth articles on emerging technologies, comprehensive product reviews, or actionable tips to optimize your IT services, MSP Today is your go-to resource for all things MSP-related. Join our vibrant community today and unlock the knowledge, resources, and networking opportunities to propel your MSP business to new heights. Follow MSP Today on Twitter or join our LinkedIn group. Subscribe or visit www.msptoday.com.